File & Document Management
File & Document Management
Organized file handling is essential in a remote-first environment. At ADR Studio Management, we maintain structure and clarity across all departments by following consistent practices.
📁 Shared Folder Structure
Each department and project has designated folders within Google Drive. Always upload documents to the correct folder and avoid storing files locally when possible.
Maintain naming consistency (e.g.
ProjectName_Asset_Type_Date)Use folders for concepts, production assets, final deliveries
Archive old versions but don’t delete unless approved
🗂 Version Control
For documents and presentations, Google Drive’s built-in version history helps avoid confusion. Use "File > Version history" to:
Review edits
Restore previous versions
Track who made changes
📤 File Sharing
When sharing large files or high-resolution assets (videos, PSDs, motion graphics, etc.), use:
WeTransfer – for sending files up to 2GB quickly
Frame.io – for video reviews, comments, and version comparison
Company pCloud Drive and Google Drive – for internal collaboration or structured storage
When sharing files, always include:
A brief context (what the file is for)
A clear structure (folders or labels)
Expiration date or access expiry if needed
🔐 Access Management
Only give editing rights when necessary
Keep client folders shared with the right team only
Use shared drives for long-term access rather than private folders
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