Project Management
Project Management
At ADR Studio Management, project management is the glue that connects creativity, strategy, and execution. With multiple teams and clients working across different time zones, we rely on clear structures, defined responsibilities, and real-time tools to keep everything aligned and on track.
🎯 Objectives
Deliver high-quality results on time and within scope
Ensure transparent communication between all stakeholders
Maintain accountability and clear task ownership
Avoid bottlenecks through proactive planning
🛠 Our Core Tool: ClickUp
ClickUp is the central hub for all task management and project planning. Every project has its own list, timeline, and statuses.
Tasks represent single pieces of work (e.g. "Design Instagram carousel for Horys")
Subtasks break complex items into steps (e.g. Research → Draft → Finalize)
Statuses help track progress: To Do → In Progress → Review → Done
Comments are used for updates, questions, and feedback directly within tasks
Each task should include:
A clear title
Description or brief
Assignee
Due date
Priority (when applicable)
Attachments or links to reference material
🔄 Workflow Structure
Kickoff – Brief is defined by the Strategy or Client team
Task Creation – PM creates and assigns tasks in ClickUp
Execution – Design, content, or dev team works on delivery
Review – Work goes through internal QA or creative approval
Delivery – Final files are submitted to client or uploaded to platform
Feedback Loop – Revisions are logged as new subtasks or cycles
Closure – Task is marked as Done, and assets are archived
👥 Roles Involved
Project Manager – Oversees the entire workflow, ensures timelines are respected, and coordinates between teams
Team Leads – Ensure their team's output meets expectations and is submitted on time
Strategy/Creative Leads – Provide direction and approve final outcomes
Executors (Designers, Editors, Writers, etc.) – Carry out the task execution phase
📅 Timelines & Priorities
We manage multiple overlapping projects. It’s essential to:
Update task statuses daily
Communicate blockers early
Respect internal deadlines, even before client deadlines
Prioritize based on urgency and impact (labeled in ClickUp)
🧩 Multi-Team Coordination
Each project may involve cross-functional input. The PM ensures:
No overlapping responsibilities
Everyone understands their part
Deliverables are passed clearly from one role to the next
All team members are aligned via Slack and ClickUp updates
Project management is not about control — it's about clarity. At ADR, we empower teams with structure so they can focus on doing what they do best: creating meaningful, impactful work.
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